BELMONT COMMUNITY PLAYERS
 
CONSTITUTION AND BY-LAWS
 
ARTICLE I – NAME AND PURPOSE
 
The Belmont Community Players was conceived and organized for the purpose of bringing entertainment to the Belmont community and its environs. The playhouse is dedicated to promote theatre arts and enjoyment for the community, and to serve as a means for raising funds for community projects.
 
ARTICLE II – MEMBERSHIP
 
SECTION 1. Participants from any of the past melodrama productions that have paid Membership Dues shall be carried on the Active Membership Roster.
 
SECTION 2. The Board of Directors has the authority to appoint a Lifetime Member by majority vote of the Board. These members have all privileges of active members and shall not be required to pay Dues.
 
ARTICLE III – OFFICERS
 
SECTION 1. The Board of Directors shall consist of nine (9) members which shall include the Officers referenced in Art. III, Sec. 4, and Art. IV, Sec. 7 of these By‐Laws. The Board of Directors shall have the authority to appoint an additional member to the Board, if it is determined to be in the best interest of the organization.
 
SECTION 2. Four (4) Board members shall be elected in even calendar years; and five (5) Board members shall be elected in odd calendar years at the Annual General meeting.
 
SECTION 3. The majority of Board members shall be Belmont residents at the time of election results, if possible.
 
SECTION 4. Candidates for the offices of President, Vice‐President, Secretary and Treasurer shall be nominated and voted on annually by the newly seated Board of Directors.
 
SECTION 5. The past‐president is expected to serve in an advisory capacity and will not have a vote on the Board unless re‐elected to the Board of Directors.
 
SECTION 6. The President of the Board of Directors must have been on the Board the previous year.
 
SECTION 7. If a Board member resigns or is unable to complete his/her term, the President shall appoint a replacement.
 
SECTION 8. The Board must be responsible for filling the nine (9) permanent committee chair positions listed hereto, preferably by a Board Member:
1. Production Manager
2. Public Relations/Publicity Manager
3. Advertising Sales & Sales Promotion
4. Ticket Sales Management
5. Technical Director
6. Floor Manager
7. Stage Manager
8. Costume Coordinator
9. Promotions (“Party Meister”)
 
NOTE: By design, the “Duties of Officers and Directors” is attached as ‘ADDENDUM’ to these By-Laws, and may be updated as deemed appropriate by a majority of the Board of Directors.
 
ARTICLE IV – ELECTIONS
 
SECTION 1. Elections of the Board of Directors shall be held at the Annual General Meeting.
 
SECTION 2. The Board of Directors shall appoint from their Board, the Chair of the Nominating Committee for the Board of Directors. The Chairperson of the Nominating Committee shall appoint four (4) additional committee members. There shall not be more than two (2) Board Members on the Nominating Committee.
 
SECTION 3. Nominations may be made from the floor if the person(s) to be nominated has agreed to run.
 
SECTION 4. Voting shall be by ballot and only Active Roster Members, as outlined in Art. II, shall be entitled to vote.
 
SECTION 6. In case of a tie, the winner will be drawn by lot.
 
SECTION 7. Once the new Directors are elected and seated, they will nominate and elect from their Board, a President, Vice‐President, Secretary and Treasurer. This may be done at the General Meeting following the Board elections or may be put on the agenda for the next Board of Directors’ meeting.
 
ARTICLE V – MEETINGS
 
SECTION 1. An Annual General Meeting shall be called during the 2nd quarter of the year by the Board of Directors.
 
SECTION 2. All active roster members shall be notified of the time, date and place of the general meeting(s) by the Board Secretary or his/her designee.
 
SECTION 3. General meetings are open to the public.
 
SECTION 4. The Board of Directors shall meet at least ten (10) times per year.
 
SECTION 5. Board meetings are closed to the general membership unless prior arrangements are made and the subject(s) is placed on the agenda through the President or his/her designee.
 
SECTION 6. A regular meeting day of the month shall be established by the full Board each year. If a Board Member is unable to attend a meeting, he/she shall notify the President or other Officer and provide a progress report if appropriate. If three (3) meetings are missed in one year, the Board Member’s tenancy is subject to review by the Board.
 
ARTICLE VI – FINANCES
 
SECTION 1. All receipts and bills are to be forwarded to the Treasurer.
 
SECTION 2. All profits shall be used for future production, theatre related facilities expenses, and other items as described in Article I, as approved by the Board of Directors.
 
ARTICLE VII – ADMINISTRATIVE
 
SECTION 1. The Production Manager, subject to approval by the Board of Directors, shall appoint the Play Director, Olio Director and Musical Director.
 
SECTION 2. The Play Director shall be responsible for the selection and production of the play, subject to the approval by theBoard of Directors.
 
SECTION 3. The Olio Director shall be responsible for selection and production of Olios, subject to the approval by the Production Manager.
 
SECTION 4. The Play Director, Olio Director and Musical Director shall work in concert toward the common objectives of the show under the direction of the Production Manager.
 
SECTION 5. Any problems and/or discrepancies in production administration shall be brought to the attention of the Production Manager for action and resolution. If the problem(s) remains unresolved, it shall be expedited to the Board of Directors for final resolution.
 
ARTICLE VIII – AMENDMENTS
 
SECTION 1. These By-Laws may be amended at a General Membership Meeting by a 2/3 vote of the members present, or via electronic communication, providing that notice of such proposed amendments has been given at least ten (10) days prior to the meeting or counting of votes.
 
ARTICLE IX – PARLIAMENTARTY PROCEDURE
 
SECTION 1. “Robert’s Rules of Orders, Revised”, when not in conflict with these By-Laws, shall govern the proceedings of the organization.
 
Effective as amended in April, 2011